MMillennium CPS
English
Millennium CPS

One system instead of ten spreadsheets

HR, warehouse, production, laboratory, field sales, freezers at customer sites, the vehicle fleet and management reporting. All in one place, in six languages, on a phone and on a computer.

The system is in daily use at the Millennium ice cream factory in Baku.
9areas of work
20roles with different permissions
6interface languages
24/7data collected from the field and from equipment

What this is

Millennium CPS brings the work of the factory into one place: who turned up for a shift, what was received into the warehouse, what was produced, what the laboratory checked, what the field agent took out and how much came back.

People in the field work from a phone, people in the office from a computer. Managers do not chase reports: the reports arrive by email on their own, in the evening and in the morning.

The system grew out of the work of a real factory, not out of a presentation. Every screen here exists because somebody needed it.

How it looks in daily use

The data shown in the screens below is fictional.

HR and time sheets

Personnel files, orders, leave, business trips and working-time records. An order is printed with a QR code, so its authenticity can be checked without calling the HR department.

  1. 1An employee submits a leave request from a phone or from a computer.
  2. 2The line manager sees the request and HR approves it.
  3. 3The time sheet and the remaining days are recalculated automatically, and the order is produced with a single button.
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Leave
EmployeeTypeDatesDaysStatus
Aysel MammadovaAnnual01.07 — 14.0714Approved
Rashad GuliyevUnpaid18.07 — 20.073Awaiting decision
Nigar AliyevaSick leave22.07 — 26.075Approved

Warehouse with addressed storage

Every shelf has its own address and its own barcode. The storekeeper works with a scanner rather than from memory: receiving, put-away, order picking and stocktaking all follow the code.

  1. 1The pallet is scanned, then the bin — and the goods go to their place.
  2. 2Order picking checks every barcode: the wrong item simply will not be accepted.
  3. 3Stocktaking shows a discrepancy straight away, not a week later.
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Stock by bin
BinProductBatchBoxesBest before
A-02-1Plombir 450 gP-104212812.03.2027
A-02-2Vanilla coneP-10436428.02.2027
B-01-3Chocolate eskimoP-10391205.01.2027

Production

Recipes, batches and output. Raw materials are written off as the batch is completed rather than on a separate piece of paper, so warehouse stock always matches the shop floor.

  1. 1The supervisor opens a batch against an approved recipe.
  2. 2The system shows how much raw material is required and writes it off from the warehouse.
  3. 3Finished goods are received in boxes, with a production date and a shelf life.
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Batches this shift
NumberRecipePlanActualStatus
B-2026-0418Plombir mix800 kg795 kgCompleted
B-2026-0419Chocolate mix600 kg—In progress
B-2026-0420Vanilla mix400 kg—Planned

Laboratory

Eight logbooks: raw material intake, pasteurisation, homogenisation, finished product, deviations, cleaning, reagents and instrument calibration. Entries are numbered automatically and cannot be edited once approved.

  1. 1The technician records the readings in the logbook for their shift.
  2. 2The laboratory manager approves the entry and it becomes read-only.
  3. 3Reagent expiry dates and instrument calibration dates raise reminders on their own.
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Logbook: raw material intake
No.DateRaw materialFatAcidityDecision
11814.06Raw milk3.4 %17 °TAccepted
11914.06Milk powder——Accepted
12015.06Raw milk3.1 %21 °TRejected

Field and shops

The field agent works from a phone: route, visit, photographs of the display before and after, arrival confirmed by satellite. A shop is created on the spot, together with its coordinates and a photograph of the entrance.

  1. 1The phone prompts the agent when a shop from the route is nearby.
  2. 2A visit can be closed only with photographs and coordinates.
  3. 3In the evening the manager sees the day on a map: who was where and how far they drove.
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Visits today
TimeShopField agentDistancePhotos
09:14Günəş marketTofig Ahmadov18 m2
10:02Ulduz marketTofig Ahmadov31 m2
10:47Ayna shopKamran Safarov640 m2

Field agent GPS tracking and the day plan

The field agent's phone works like vehicle GPS: a point every minute while moving and every five minutes when stationary. Managers see the route for any day, and every morning the system builds a day plan and checks it against what actually happened in the evening.

  1. 1In the morning the system builds each field agent a day plan: shops that have not been visited for a while, in the shortest order from the factory. A manager can adjust it.
  2. 2The field agent sees the plan in the app and opens navigation with one tap; the track records itself all day.
  3. 3In the evening the manager sees trips, stops, plan completion and extra distance — on screen or on paper.
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Trips and stops
TimeTypeFrom → toKmNote
08:05–08:32TripFactory → Gunesh market12.4
08:32–08:51StopGunesh marketVisit
08:51–09:04TripGunesh → Ayna shop3.1
09:04–09:16StopNear Ayna shopNo visit
09:16–09:40TripAyna → Ulduz market6.8

Wholesale ordering portal

A wholesale customer places the order from their own phone and sees what happens to it: confirmed, picked, loaded, the van has left. The portal installs on the phone like an app and lives on its own address.

  1. 1The customer picks the number of boxes in the catalogue and sends the order — the server prices it.
  2. 2A manager confirms the order (editing lines if needed) and it goes to picking.
  3. 3Once the van leaves, the customer sees it on the map; after delivery there is a day to report a problem.
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My orders
NumberDeliveryBoxesTotalStatus
ORD-00128418.09421,386.00 ₼On the way
ORD-00127916.0930990.00 ₼Delivered
ORD-00127112.0924792.00 ₼Delivered

Freezers at customer sites

Records of trade equipment issued to shops: where it stands, who holds it, what is under repair and what has been written off. A handover is documented with a QR-coded certificate; repairs and write-offs follow a chain of approvals.

  1. 1A freezer is issued to a shop and the handover certificate is printed with a QR code.
  2. 2During a visit the field agent scans the barcode and confirms that the equipment is in place.
  3. 3A write-off passes through the technician, the accounts department and the director — the balance changes only after approval.
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Equipment register
NumberModelLocationConditionStatus
S-004218Chest freezer 400 lGünəş marketServiceableWith customer
S-004219Chest freezer 300 lWarehouseServiceableIn warehouse
S-004220Chest freezer 500 lWorkshopNeeds repairUnder repair

Vehicle fleet

Mileage, trips, stops, fuel consumption and the temperature inside refrigerated bodies. The system finds suspicious refuelling on its own: vehicle in motion, far from the filling station, more than the tank holds, at night.

  1. 1Data arrives from the trackers and from the fuel company without manual entry.
  2. 2Every refuelling is checked against where the vehicle was at that moment.
  3. 3Body temperature is shown per trip rather than per day — otherwise standing at the factory distorts the picture.
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Consumption this week
VehicleMileageLitresPer 100 kmFlags
10-AA-101842 km16819.9—
10-AA-1071,190 km24620.7Refuelled at night
10-BB-233— not measured— not measured—Tracker silent

Diagrams and factory photo tour

Electrical panels are drawn and linked into a diagram, and every device has its own card with a photograph and its label. The photo tour lets you walk through the factory in a browser and open a panel straight from the panorama.

  1. 1A panel is photographed, the system reads its contents from the images and proposes a draft diagram.
  2. 2A person confirms it, and the diagram then checks itself: overloaded branch, supply loop, mismatched voltages.
  3. 3The diagram can be printed, exported to a drawing, and it keeps every version.
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Diagram check
LevelSheetFinding
CriticalWorkshop 1 panelSupply loop: KM1 → KM2 → KM1
WarningWorkshop 1 panelBranch Q3 loaded to 27 A against a rating of 25 A
InformationWarehouse panelSupply not traced for 4 devices

Reports that arrive on their own

Managers do not go looking for reports. Emails are sent on a schedule, and in the evening a review of the day arrives: what happened, what needs attention and what could not be measured.

  1. 1The schedule is set once: who receives what, and when.
  2. 2The evening review takes its figures from a database query; artificial intelligence only puts them into words.
  3. 3If the data could not be collected, the email says so plainly instead of showing a zero.
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Review of the day
IndicatorValue
Shop visits38 by 6 people
New shops2, one without a photograph
Fleet mileage1,840 km
Needs attentionTracker 10-BB-233 silent for a second day

How it is built

Permissions, not trust

Twenty roles, each with its own set of screens and actions. The storekeeper does not see salaries, the HR officer does not see prices, the auditor sees everything and can change nothing.

A phone for the field, a browser for the office

Field agents, drivers and storekeepers work in an Android application. The application remembers what was done without a connection and sends it on once the connection returns.

Six languages

Azerbaijani, Russian, English, German, Kazakh and Uzbek. Each person chooses their own language, and it applies to emails and printed documents as well.

A log that cannot be rewritten

Every significant action is added to a linked chain of records. A record cannot be removed from the middle unnoticed.

Help inside the system

Every screen carries a note: what it is, what your role can do here and what to watch out for. A new joiner can print the instructions for their own position.

Works on a poor connection

The factory, the warehouse and the road are not an office. Check-ins, visits and photographs accumulate on the phone and reach the server on their own.

Would you like to see it live

We will show you the system on fictional data and answer your questions.